Office Manager (m/f/d)
Responsibilities
- Oversee daily office operations, including reception duties, correspondence, and managing office supplies
- Collaborate closely with HR for onboarding and offboarding processes
- Coordinate with suppliers for office equipment, services, and contracts
- Create purchase requisitions (PR) and purchase orders (PO) in SAP, and coordinate with accounting for invoices
- Participate in audits for purchasing, vendor creation, and onboarding processes
- Act as the process owner for site management processes; complete and train relevant Standard Operating Procedures (SOPs)
- Oversee the office management budget, including expenses for supplies, office upgrades, and events
- Lead the planning and execution of corporate events such as conferences, workshops, team-building activities, and client events
- Arrange travel, accommodation, and meeting logistics for executives and guests
Profile
- Vocational education in office management or business administration, or a comparable educational degree
- Experience in office management in an international environment
- Strong organizational and effective communication skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable using other office software
- Familiarity with ERP systems is necessary (familiarity with SAP is a plus)
- Fluent in English, both verbal and written. German is a plus
Benefits
- Flexible working hours with the option of hybrid working to achieve an optimal work-life balance
- Opportunities for personal and professional development through training programs and access to online learning platforms
- A dynamic and international work environment
About Hays
Our many years of recruitment experience and our expert knowledge of the engineering job market make us a strong partner for engineers and technicians. We maintain close relationships with customers across all industries and therefore can provide engineering specialists with exciting projects and attractive job opportunities, drawing on your personal interests and experience. As your professional companion, we support you throughout the entire process, from the first contact to the first day on your new job – all this completely free of charge. Register now and look forward to many interesting and suitable positions and projects.
Staffing process for freelance specialists
- Analysis of qualifications
- Telephone or personal interview
- Contact with customers
- Contract with Hays
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1. Analysis of qualifications
We carry out a detailed analysis of your technical qualifications on the basis of your CV, your application documents and your profile.
Contact at Hays
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